PowerApps – How to hide and Icon based on a SharePoint list.

PowerApps is the preferred method to creating and modifying forms in SharePoint Online.   Replacing other third party form builders in SharePoint.  It also replaced InfoPath forms.  Over the past few years I have been working with PowerApps to help customers solve data input problems and making some pretty cool forms in the process.

These Blog Posts will be about a specific problem that I have come across and how it can be fixed.

Problem

You need to hide an element on your canvas based on a column choice.  Continue reading “PowerApps – How to hide and Icon based on a SharePoint list.”

Four ways to massivley boost User Adoption of Office 365

User Adoption must be the primary focus of any Office 365 implementation, and you must start early, way before you roll it out.  Let me know if this is true.  Your executive or director has decided that your company will adopt Office 365.  Everyone jumps for joy, all your pain points have been solved. The only thing that has happened is that you get your email from Exchange Online and not exchange On-Prem.  What happened?  While the technical aspects of an Office 365 Rollout are simple, getting users to fully understand what is possible and use all the services can be hard.

I will repeat; User Adoption must be the MAIN focus of any Office 365 implementation.

You agree?  Good.  Next Question.

How?

I got you covered.

Here are four ways that your company can increase Office 365 user adoption.  First Step, think like Apple.

Have an Event

Apple has an uncanny ability to generate buzz to get people excited about new technology.  They are arguably the gold standard for putting on a show around new tech.  Adopt this style to get users excited about using Office 365.

  • Have all employees stop work and attend the event in person or via video with Skype for business broadcast.
  • Invite company leaders to share how the new tech will impact the people.
  • Show employees’ real-life examples of how Office 365 can make their life better.

Give some free swag or a snack, that never hurt people form showing up.  The basic idea here is to show off what can be done and show it off to everyone.

Keep Office 365 Visible

Continually remind that Office 365 is here and the services are great.  The more the users see the services in action, the more they will try to see if they too can use it.  This is your advertising. Start early and do it often.  Here is how to get started:

  • Create a poster campaign that highlights key events in the adoption process, from the launch and ongoing training to helpful how-tos and use success stories everywhere.
  • Get feedback from employees, try a weekly email, tweet, or Intranet Poll.
  • I love lunch-n-learns, a social place that provides employees with user tips in a relaxed atmosphere. A great place for Q&A.

Game Time

Make it a competition.  People and groups love to work against each other to WIN.  That is a Win / Win.  They win a prize, and the project has better user adoption.  It is said that a good incentive program will increase the frequency of behaviors.  Use this for User Adoption.

  • Rewards Programs that allow users to get points for using the services of Office 365
  • Have team competitions, where groups get together to share their best user tips about Office 365 Services. The Judge will award a gift to a sporting event, dinner, etc.
  • The Wall of Fame, who does not want to be on this wall. Recognize users that shown they can use services of Office 365, provided feedback, or mentored other people.

Training

Office 365 is intuitive, for an IT expert maybe.  I have found that different departments use Office 365 in different ways.  Begin by developing use cases and success stories; these can be shared between departments and aids in the Office 365 User Adoption.  As word travels from department to department, user adoption comes quickly and a lot faster than you will anticipate.  Success is contagious and when you share success and get other departments using Office 365, your ROI increases.  Here are some starters:

  • In-Person training sessions where top users share how they use Office 365
  • Online videos that teach users how to quickly use all Office 365 services.
  • A monthly newsletter or email communication that share useful tips and innovate use cases.

A bonus accelerator of User Adoption, use Office 365 as you are driving adoption.  This shows future users how easy it is to use and create.  Speeding up user adoption will speed up the Return on the Investment of Office 365.

SharePoint Online – Supported Customization for “modern” pages

The number of customizations available for “modern” pages keeps on growing, and in this article, we’ll provide details and examples of the supported options. The SharePoint team is working to support more options in the future.

The following list gives a quick overview of the supported capabilities for “modern” pages: Continue reading “SharePoint Online – Supported Customization for “modern” pages”

SharePoint for Intranet – 6 Reasons Why your Intranet can Improve Organization Efficiency

You know the benefits of an intranet.

You know that they are an indispensable business tool

You know the huge benefits that they can bring to an organisation.

But in case you forgot, I have but together some reasons why an Intranet on Office 365 SharePoint Online will help any organiaton succeed faster. Continue reading “SharePoint for Intranet – 6 Reasons Why your Intranet can Improve Organization Efficiency”

Engineer Teams collaborate with ease with Microsoft Teams

It’s Teams Tuesday once again.  Today, let’s check out how an engineering team can quickly set up Microsoft Teams to complete projects and communicate with ease.

Engineers move quickly between ideation, development and deployment of a concept when delivering new features. Teams is integrated with developer tools, enabling continuous discussion across a distributed team to keep projects on track during sprints,
as well as ongoing bug resolution.

Here are the steps: Continue reading “Engineer Teams collaborate with ease with Microsoft Teams”

Critial IT Departments use Microsoft Teams to Help Drive Digital Transformation

Teams provides IT professionals with a single hub to plan, execute, and manage all phases of infrastructure deployments and rollouts—a useful tool to help drive transformation and change management across the organization.

  1. Create a new team and add members from IT and other stakeholders from across the company.
  2. Add channels for Service Strategy, Problem, Incident and Change, Deployment, Health and Reporting, Readiness and Adoption, Support and Management and Governance.
  3. Upload important files or logs to the channels.
  4. Pin relevant apps used by your team, such as Word, Excel or Planner.
  5. Set up connectors, such as bots for process automation.
  6. Schedule and hold recurring or impromptu meetings with key stakeholders from within Teams.

Let us know your questions or thoughts about Microsoft Teams. @bradholt_IT

Tweet This:  Get the game plan to use Microsoft Teams in your organization #TeamsTuesday @bradholt_it

Eight Solutions for Working with SharePoint Online and One Drive for Business Documents

One of the most common workday challenges is organizing OneDrive for Business and SharePoint Online documents and sites. Here are some ways you can organize documents and sites in OneDrive for Business.

Brad Holt is a SharePoint Online Consultant and has helped 100’s of clients to work smarter with SharePoint Online.

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