Microsoft New SharePoint Migration Tool Specs

If you are thinking about migrating A SharePoint environment with the new Microsfot Migration Tool, you likely have questions about this new release.

  • Which items does the tool support?
  • What are its limitations?
  • Can you perform a bulk migration?
  • Does it come with additional support?

Check out the chart below to see – at a glance – what the Migration Tool can and cannot do. Then, you can set a date for your migration, put the right resources in place, and start to reap the benefits of the cloud. (As of 4/2018)

Continue reading “Microsoft New SharePoint Migration Tool Specs”

Migration RAID – Perfect tool for SharePoint Migration Management

When perfiorming a migration of any size, I need to bring all my tools to ensure that I have a successful outcome. A tool that I cannot live without and Microsoft has made even easier to implement is the R.A.I.D. list.

15 years ago, I had a notebook where coded each entry with the corresponding letter. Each status meeting was spent flipping back and forth to find the item so an update could be given. Imagine 5 people on the phone doing the same thing. Nothing got done.

Over the years, tools were introduced to manage a Raid list better, but before I get to the best tool yet, Let’s Review what R.A.I.D. stands for:

  • Risks represent those things that could go wrong, either in the execution of the project (project risks) or in the underlying business being changed or created (business risks). For each risk I normally estimate the probability and impact of it happening, and also any actions the team are taking to mitigate against it. I also normally assign an owner, who is responsible for monitoring and mitigating against the risks, and set a future review date on which it will next be assessed.
  • Actions represent all the things that need to be done. These are typically actions that arise during project meetings and don’t necessarily include all of the actions already on the project plan. Each action should have an owner, a due date, and eventually a date on which the action was completed. Each project meeting should review actions, to mark off those completed and review progress against those not yet completed.
  • Issues are known problems within the project or the business being changed or created. Many people think of issues are risks which have already happened. Issues are typically notified up the management chain, for example to a project steering committee or business executive team. For each issue, you should identify what you intend to do about it, who should do this, and when it should next be reviewed. Issues should be marked as resolved once the problem is sorted out or the project moves past or around the obstacle.
  • Decisions are simply a list of decisions made in a project. They are simply listed as a record of decisions made. You can also record when the decision was made, and by whom it was made.

Here is the best Tool that I have found in the Microsoft Environment to implement a RAID list. I use Microsoft Planner, where I can code, review, and assign each item to a team so that the project can move forward faster.

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Prior to this tool coming out, Excel Online or Access was used to track. This tool is integrated with Outlook and you can view items on your phone. Great for a distributed team.

To power through a project and make sure nothing gets missed, use this tool. I do and my projects are coming in much quicker.

View this video for more info:

Brad R. Holt is a IT Consultant with over 15 years of Project Management and Implementation expiernece. He focuses on SharePoint and Office 365 Migrations. Follow Brad on Twitter @bradholt_IT

How the Modern MSP delivers business outcomes

Last week we discussed the push for providers like us to focus on delivering business outcomes for customers like you. “Business outcomes” is a relatively new term in the traditional IT world, especially among providers that have focused on delivering technology in general.

Today, delivering tech isn’t enough; businesses have increased needs beyond uptime, availability, and performance. Delivering business outcomes is the new mantra for the Modern MSP. How do we develop and deliver IT that drives better business outcomes? Continue reading “How the Modern MSP delivers business outcomes”

To collect is Human, SharePoint provides order

To collect is Human. Do you know what a baroque kunstkammer is?  It is the original File Share, a place where curiosities were stored and looked at by people before computers were mainstream.  Everything was collected, coins, games, books, and other natural and unnatural items.  There was NO order but with the development of library science and taxonomies, these cabinet of curiosities were organized.  File shares are the modern version of the kunstkammer.  It is up to IT to turn these cabinets in to an engine of revenue discovery.  SharePoint Search is becoming an instrumental tool helping IT discover what is out there and organizing it so that knowledge workers can find what they are looking for.

Continue reading “To collect is Human, SharePoint provides order”

The future of work on Modern Workplace

I am interested in promoting the future of work.  I worked in the Corporate World for 20 years.  I am still amazed the old ideas of managers and businesses that require people to be stuck in a seat for 8 hours a day, unhappy, disgusted, and counting minutes to they get to get up.  Reminds me of School.  (I will get to that later).  During my daily idea generation, (thanks James Altucher), I came across a this Microsoft site dedicated to the future of work, with Microsoft.  Modernworkplace.com created several web series that show how companies can use Microsoft services and applications to create a better work environment employees.

Build, Attract, Connect.  Check out this video and explore Modernworkplace.com

For a conversation, contact me on Twitter @bradholt_IT

 

When to save documents to a team site library

So the team site has been the gold standard for file sharing since the file share was outlawed by most IT organizations.  Microsoft has taken several paths to where these files should go.  For a team site, use these guidelines for posting to a team site or SharePoint.

You want team members to recognize the document as being relevant to an ongoing project.

You want to spread ownership and permissions across a wider collection of people. If a document is important to the success of a project, it’s a good idea for there to be people other than yourself who can control what happens on the site.

You want permissions to be granted on a site basis, instead of on individual documents. If people have access to the team site, then they have access to documents stored in the site.

Other project-related documents are already saved to the team site library, and others expect to find it there.

You want to create a check-in workflow that assigns the document to someone else.

Get The SharePoint Edge

When to save documents to OneDrive for Business

One Drive for Business – OD4B – is like my documents in the cloud. Most new users ask when do I use it.  Here are some guidelines for when OD4B is best suited.

You don’t plan to share the files.
Documents you place in OneDrive for Business are private by default, unless you place them in the Shared with Everyone folder. This makes OneDrive for Business your best option for draft documents or personal documents that no one else needs to see.

You plan to share files individually and with a limited scope or lifecycle.
For example, you’re writing a blog post that may not be associated with a project, and you’d like a few colleagues to review it before you post it. In this case, you expect people to use the document once without needing additional storage or context information. All they need is a link to the document and editing permission.

You can’t identify an existing team site where your document belongs, and you don’t think the purpose of the document warrants creating a new one.

Work On the business

When working IN your business, you essentially operate it. When you work ON your business, your activities either CHANGE or TRANSFORM it; you bring forth new ways for the business to operate and produce extraordinary results in the market.

Every leader must spend some time working IN the business, making sure the work gets done, people stay on task and decisions that move the business forward are made. But too many people get stuck there and don’t devote enough energy to working ON the business, looking for patterns that retard growth and leading CHANGE or TRANSFORMATION, which by definition disrupts even the successful patterns of those working IN the business.

The power of this PRIME is unleashed once you recognize that at any time, you’re either working “IN” your business or “ON” your business. IN isn’t ON and there’s no overlap. When working IN your business, you essentially operate it.

IN is seductive, while ON is ambiguous and scary. IN provides rich opportunities for leaders to take control and “save the day,” with expressions of praise and awe from staff and peers. ON carries an inherent risk of being wrong and embarrassed. IN wants all of the leader’s attention and is threatened when he or she takes time to work ON the business. As long as IN keeps a leader’s attention, nothing changes. Anyone can work IN a business, but if leaders don’t work ON their business, neither will anyone else.

Special thanks to Kai Dozier of CEI-Star, for his invaluable insights in developing this PRIME.

From Chris McGroff

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